NO. 28 OF 2012 National Intelligence Service [Rev. 2012] FOURTH SCHEDULE [Section 64(8).] CONDUCT OF BUSINESS AND AFFAIRS OF THE NATIONAL INTELLIGENCE SERVICE COUNCIL 1. The Council shall meet as often as may be necessary for the dispatch of its business but shall hold at least one meeting in each quarter in every financial year. 2. A meeting of the Council shall be held on such date and at such time as the Council shall decide. 3. The chairperson shall, on the written application of one-third of the members of the Council, convene a special meeting of the Council. 4. Unless the majority of the total membership of the Council otherwise agree, at least fourteen days' written notice of every meeting of the Council shall be given to every member of the Council. 5. The quorum for the conduct of business at a meeting of the Council shall be five members but the quorum of the Council shall not be properly constituted in the absence of the Cabinet Secretary and the Director General. 6. The chairperson shall preside at every meeting of Council at which he or she is present and in the absence of the chairperson at a meeting, the members present shall elect one of their numbers who shall, with respect to that meeting and the business transacted thereat, have all the powers of the chairperson. 7. Unless a unanimous decision is reached, a decision on any matter before the Council shall be by concurrence of a majority of all the members. 8. Subject to paragraph (5), no proceedings of the Council shall be invalid by reason only of a vacancy among the members thereof. 9. Unless otherwise provided by or under any written law, all instruments made by and decisions of the Council shall be signified in writing under the hand of the chairperson and the secretary. 10. The Council shall cause minutes of all proceedings of meetings of the Council to be entered in books for that purpose. [Issue 1] 42